There are too many terms in the field of event planning, without the knowledge of it, you might approach the wrong person for your needs. Familiarization to event planner and coordinator prevents you from confusion, misunderstanding about the job titles as well as the scope of work.
Let’s discuss first the “event planners”. This group of people work directly for the client, they are the responsible ones to set up a meeting to deliberate the Five Ws and how of event planning that answers the following questions:
- What is your event?
- When is your event?
- What is the importance of this event?
- Who are your guests?
- Where is your event
- How much budget did you allot for the event?
From there, the event planner will now work in critical decisions. Finding the perfect venue that can accommodate the number of arriving guests, type of entertainment and everything that can satisfy the client’s needs. Not to mention that even the interior design is also included in the responsibilities of the event planner.
Meanwhile, for the people outside the industry of event planning, event coordinator makes sure all the details and plans are executed properly. They are not responsible for interior designs and critical decision-making.
Other duties of event coordinator are as follows:
- Run a quick checklist right before the event starts
- Evaluate the success of the event then submit reports to the event planner
- Place a reservation to the chosen venue and reach out to the needed speakers for the event
On the other hand, when the event planner gets contractors and suppliers for the event, this is where the coordinator comes in. Event coordinators should obtain negotiation skills for the pricing, especially if the client is a tight budget. Coordinators also serve as the problem solver in any event.
If you want to be hands-on to your event, you need event coordinator/s, but if you don’t have the idea where to start and manage an event, you need event planner/s that will work in everything from scratch.